Administrative Assistant / Site Administrator

About the role

The Administrative Assistant / Site Administrator provides organized, proactive administrative and operational support for the HP Prague facility. The role supports the Country Leadership Team, including the Site Manager, coordinates activities across departments, maintains key internal tools and processes, and acts as a central contact point for employees, visitors and business stakeholders.

Key responsibilities

• Help create, implement and supervise policies and procedures, and keep accurate expenditure records, including maintenance and employee engagement costs.
• Provide day-to-day administrative support to the Country Senior management team and support document preparation, reporting, data management and internal compliance.
• Facilitate communication between senior managers and departments such as Finance, Legal, HR and IT, and manage communications via official HP channels, SharePoint and email.
• Coordinate with local and global teams, support visits (meeting rooms, catering) and manage the company car, mobile phone subscriptions and AMEX card.
• Manage Procure360 tasks (vendor creation, updates, purchase orders) and site-specific tools, processes and databases.
• Support volunteer programs and corporate social responsibility initiatives, and lead culture and employee experience activities such as EO Connect events and the SC Forum.
• Collect employee feedback, run surveys and propose office and culture improvements; assist with annual asset verification and special requests such as invitation letters.

Required profile

• High school diploma; a Bachelor's degree in Business Administration, Management, Human Resources or a related field is preferred.
• 2-4 years of experience in administrative support, office management, site operations, HR coordination or similar roles.
• Multinational or corporate environment experience is highly desirable.
• Outstanding written and spoken English and Czech, strong organization, attention to detail and customer-oriented approach.

Required skills

• Proficiency with MS Office, SharePoint, Procure360 and internal corporate systems.
• Basic knowledge of budgeting, expenditure tracking and vendor coordination.
• Experience with cross-functional teams (HR, Finance, Legal, Facilities) is a plus.