Business Operations Assistant

About the role

The Business Operations Assistant will ensure smooth day‑to‑day office operations while supporting business continuity and operational excellence across multiple functions. You will work closely with leadership, employees, vendors and service providers in a dynamic, collaborative environment.

Key responsibilities

• Maintain office operations, coordinate suppliers, vendors and service providers, and manage document circulation.
• Support business development and marketing by assisting with bids, proposals, presentations and event coordination.
• Act as liaison for travel arrangements, ensuring compliance with company policies and assisting employees with travel administration.
• Provide executive support for the Managing Director and leadership team, organising meetings, workshops, off‑sites and events.
• Handle finance and administration tasks such as invoice processing, expense claims, operational cost monitoring and contract documentation.
• Coordinate health, safety and environment activities, including training, inspections, PPE provision and ESG metric tracking.
• Assist HR functions, including onboarding new employees and helping staff understand operational policies.

Required profile

• Minimum 3–4 years of experience in business operations, support, HR administration or finance operations.
• Proven experience working with external vendors and service providers (facility management, travel agencies, accounting firms).
• Familiarity with HR and finance processes such as onboarding, expense reimbursements and invoice workflows.
• Experience supporting multiple stakeholders or locations; regional or multi‑country experience (CEE) is a strong advantage.
• Fluent in Czech and English, both spoken and written.