Office Coordinator

About the role

Hangar 13 is looking for an organized, self‑sufficient Office Coordinator to support its Prague studio. You will work closely with the General Manager, Finance, HR and other departments to keep the office running smoothly and provide a comfortable environment for all employees.

Key responsibilities

• Ensure all facilities are in suitable working order and arrange repairs as needed.
• Manage and schedule ongoing maintenance and servicing of both hard and soft facilities, liaising with existing vendors and setting up contracts with new suppliers.
• Order and maintain stock of studio resources, including tools, stationery, packaging, furniture, catering supplies, merchandise, first‑aid and fire‑safety items.
• Meet and greet visitors, create a welcoming environment and direct them appropriately.
• Maintain health and safety policies, ensuring compliance with regulations.
• Collaborate with the housekeeping team, oversee sustainability initiatives and manage waste‑recycling processes.
• Organise office moves according to seating plans and handle asset relocation.
• Plan and execute studio events, both onsite and offsite, and assist with conference booth setup.
• Provide content for the monthly global studio newsletter.
• Support finance, HR and recruitment with operational tasks such as cash‑register management, newcomer relocation assistance, workstation preparation, onboarding and off‑boarding.

Required profile

• Experience in a facilities or customer‑service role.
• Effective time‑management, multitasking and prioritisation abilities.
• Strong teamwork, organisational and customer‑service skills.
• Initiative, independence and flexibility to adapt to changing priorities.
• Practical, hands‑on knowledge of building maintenance.
• Excellent communication and interpersonal abilities.
• Very good command of Czech/Slovak and English, both written and spoken.
• Willingness to assist finance, HR and recruitment tasks as needed.

Required skills

• MS Office 365
• Outlook