Office Facilities Coordinator

About the role

The Office Facilities Coordinator ensures the daily operations of our Prague studio run smoothly, providing a safe, welcoming, and well‑maintained environment for employees and visitors. Reporting to the Head of Administration, you will manage office resources, coordinate visitors and suppliers, and support meetings and events.

Key responsibilities

• Oversee daily workplace operations and basic facility maintenance to keep the office safe, clean, and functional.
• Coordinate end‑to‑end visitor experience, including registration, NDAs, meeting‑room bookings, studio orientation and on‑site support.
• Manage office supplies, deliveries and shared resources, handling ordering and stock control.
• Coordinate vendors and contractors for cleaning, repairs and service requests, and verify work completion.
• Perform hands‑on tasks such as furniture moves, minor repairs, spot painting, cleaning and exterior upkeep.
• Provide operational support for internal and external meetings and events, ensuring rooms are ready and break‑area stocked.
• Support reception and general office activities, including scheduling, documentation updates and internal deliveries.

Required profile

• Experience in office administration, facilities, hospitality or customer‑service environments with a genuine interest in creating a welcoming workplace.
• Highly organised, reliable and able to manage multiple tasks, prioritise effectively and meet day‑to‑day office requirements.
• Strong communication and interpersonal skills, friendly, approachable and professional.
• Proactive problem‑solver who takes ownership of issues and knows when to escalate.
• Team‑player with a positive, flexible attitude and willingness to learn and take on new responsibilities.

What we offer

• 5 weeks of annual leave plus additional paid time off.
• Sick leave, maternity & paternity leave, and compensation.
• Career development and education opportunities.
• Meal card contribution, public‑transport allowance and premium private healthcare.
• Well‑being program (iFeel), Multisport discounts and personal gaming account.
• Coffee, fruits and snacks in the office, company events and referral programme.