Workplace Experience Coordinator

About the role

Emplifi is seeking a Workplace Experience Coordinator to join its Facilities team at the Prague hub, the company’s largest global office. This role goes beyond traditional facilities work – you will act as a business partner responsible for the day‑to‑day experience of over 100 employees, ensuring the office runs smoothly and remains a place people are proud to work.

Key responsibilities

• Maintain a functional, safe and inspiring office environment.
• Coordinate reception duties, manage deliveries, mail, and prepare meeting rooms with refreshments.
• Liaise with building management, maintenance staff and external service providers to support seamless operations.
• Oversee vendor relationships, conduct audits and transitions to secure best value.
• Ensure compliance with local health & safety and fire safety standards, and schedule regular equipment servicing.
• Manage procurement of office supplies, kitchen stock and snacks while optimizing costs.
• Organise internal logistics such as office moves, furniture adjustments and storage management.
• Plan and execute community‑building events, wellness workshops and celebratory activities.
• Administer the local office budget, process invoices and enforce the “four‑eyes” principle for payments.
• Provide onboarding orientation for new hires both on‑site and virtually.

Required profile

• Minimum 3 years of professional experience in office management, facilities or high‑level administration.
• Proactive problem‑solver who takes ownership without needing micromanagement.
• Team‑oriented mindset with a collaborative approach.
• Fluent in Czech and English for daily communication with local staff.

Required skills