Administrative Assistant – Office & Operations Support

About the role

HE Space is seeking an Administrative Assistant to provide comprehensive administrative and operational support across finance, engineering, management, and ICT functions. You will play a key role in ensuring smooth daily operations and facilitating collaboration within multidisciplinary teams.

Key responsibilities

• Provide administrative and operational support to financial, accounting, engineering, management, PMO, and ICT activities.
• Organise and coordinate meetings, manage calendars and scheduling, and facilitate stakeholder communication.
• Handle welcome office services, including ID and vehicle registration, host‑country agreement advisory, and shared mailbox management.
• Process VAT claims, manage driving‑license support, and deliver induction and orientation training.
• Support staff relocation, mission assistance, and travel‑related administrative tasks.

Required profile

• Minimum 4 years of experience in business or public administration.
• Excellent coordination and stakeholder‑management abilities.
• Experience with document and records management.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer‑service orientation.
• Attention to detail and accuracy in handling documentation.
• Capability to work across finance, HR, procurement, ICT, and engineering teams.
• Security clearance may be required.

Required skills

• Proficiency with digital collaboration tools and office applications.