Back Office Assistant

About the role

Fresenius Medical Care, a global leader in kidney care, is looking for a Back Office Assistant in Prague to support its executive management team. The role coordinates administrative processes, manages documentation, supports business operations and ensures effective communication across the organization, from executive support and travel arrangements to contract administration and work with dialysis clinics.

Key responsibilities

• Executive management support: prepare documents, reports, summaries and correspondence; manage calendars, meetings and telephone calls; coordinate internal training and prepare presentations and management materials.
• Coordination and logistics: arrange meetings, internal bookings and office administration; handle business travel (hotel, flights, transport) and expense claims for the Managing Director; provide administrative support to dialysis clinics.
• Document and correspondence management: oversee electronic and paper workflows, maintain records, archives and distribution, and handle incoming and outgoing correspondence for Executive Management.
• Contract and power of attorney administration: maintain registers of contracts, amendments, powers of attorney and external inspections/audits, and coordinate submissions to the Legal Department.
• Financial and administrative administration: verify invoices, cooperate with the Shared Service Center on accounting documents, approve expenses and leave requests internally.
• Operational support: support registration of changes for new dialysis clinics, archive medical documentation, and prepare analyses, translations, presentations and reports for Executive Management.

Required profile

• Secondary education or a university degree in economics, administration or a related field.
• Previous experience in administration or an administrative role.
• Onsite presence at the office is required.
• Fluent Czech and English.
• High accuracy, strong organization, good communication skills, ability to manage priorities and deadlines, discretion with confidential information, and basic knowledge of administrative processes.

Required skills

• Proficiency in Microsoft Office Suite: Excel
• Understanding of administrative and back-office documentation