Front Desk Coordinator

About the role

Fresenius Medical Care is looking for a Front Desk Coordinator in Prague. The role is the first point of contact for visitors, employees and external partners, and covers visitor management, office coordination, communication support and general administrative services. Onsite presence at the office is required.

Key responsibilities

• Welcome and register visitors according to company policies and security procedures, and manage visitor access, badges and sign-in/out
• Coordinate meeting room bookings and prepare rooms for meetings and events
• Receive, distribute and track mail, couriers and packages, and maintain office records and filing systems
• Process administrative requests, support invoice processing and vendor administration, and help prepare reports, presentations and correspondence
• Monitor office supplies, order them on time, and liaise with facility management and building management on maintenance requests
• Manage the vehicle fleet, its documentation and fuel cards
• Support employees with office questions, assist new hires with orientation, and handle routine issues or escalate complex ones
• Help organise internal events, training, workshops and meetings, including catering, room setup and visitor logistics
• Handle phone calls and office communications, and build positive relationships with stakeholders
• Follow company policies, confidentiality and security requirements, and suggest improvements to office processes

Required profile

• Secondary education or a university degree in economics, administration or a related field
• Previous experience in administration or an administrative role
• Fluent Czech and English
• High accuracy and attention to detail, strong organisational skills and good communication skills
• Ability to manage priorities and meet deadlines, discretion with confidential information

Required skills

• Proficiency in Microsoft Office Suite
• Understanding of administrative and back-office documentation