Facilities Coordinator – FM Operations & Budget Management

About the role

The Facilities Coordinator will be the primary point of contact for Facilities Management operations at Deutsche Börse Group's Futurama office. You will coordinate contractor activities, manage the facilities budget, and ensure smooth delivery of support services.

Key responsibilities

• Act as the main contact for all Facilities Management issues.
• Develop and maintain relationships with senior management, landlords, suppliers, contractors and FM teams across locations.
• Represent the Head of Facilities Management locally and execute instructions promptly.
• Manage catering contracts, monitor kitchen environments and supplies.
• Support FM procurement processes, including tender coordination and ad‑hoc purchases.
• Handle contract lifecycle management using the Sirion application.
• Monitor energy consumption, collect meter readings and maintain related documentation.
• Prepare and manage the annual FM budget, track monthly expenditures and ensure timely invoice processing.
• Provide administrative support to the local FM team and produce monthly management reports.

Required profile

• Fluent in English and Czech (written and spoken).
• Previous experience in office or facilities management.
• Experience in supplier and contractor management.
• Strong analytical, strategic thinking and budgeting abilities.
• Effective communication, time‑management and problem‑solving skills.
• Ability to work independently or as part of a team.

Required skills

• Microsoft Excel
• Microsoft Word
• Sirion contract management application
• WeSustain energy reporting tool

What we offer

• Hybrid work model with flexible hours and up to 12 days remote work per year.
• Pension contribution (3% of gross salary, increasing to 5% after 5 years).
• Fully covered Multisport card, life & accident insurance, and 100% salary during sick leave (up to 56 days).
• 25 vacation days plus public transport coverage and free parking in Prague.
• Flexible Benefit Account (Pluxee) of €1,200 per month.
• Group Share Plan with discounted company shares.
• Access to e‑learning platforms, internal development programs, mentoring and learning budget.