Executive Administrative Assistant

About the role

Caterpillar is hiring an Executive Administrative Assistant in Zebrak, within its Business Services career area. The role covers complex, often confidential administrative work, event organisation and project support, with a five-day-on-site schedule.

Key responsibilities

• Coordinate and perform highly complex administrative tasks, often of a confidential nature.
• Maintain multiple calendars for management and conference rooms, and organise meetings, travel, hotels and car rentals.
• Organise employee events such as Christmas parties and family days, and language training sessions.
• Prepare complex reports, presentations, correspondence, meeting minutes, graphs, tables, charts and spreadsheets, including research of information from various sources.
• Authorise department expenses and cost control for office supplies, purchase requisitions, check requests and department purchases.
• Initiate, plan and implement medium to large projects using independent judgment.
• Negotiate prices for equipment rental, catering services and banquet room fees.
• Coach, mentor and train peers and colleagues, and coordinate their work activities.

Required profile

• Excellent interpersonal and communication skills in Czech and English.
• Excellent computer skills.
• Creativity, a can-do attitude and proactivity.
• Enjoys working with people, supporting site social media content and handling administrative tasks.

What we offer

• Base minimum pay of CZK 500,820.
• A total compensation and benefit package beyond salary.

The position requires working onsite five days a week; visa sponsorship is not available. Offers may depend on a background screening, and the final offer depends on experience and qualifications.