Virtual Assistant

About the role

Dentons Europe Services in Prague is looking for a proactive and highly organised Virtual Assistant to give administrative, organisational and coordination support to lawyers and business professionals across the Europe region. You will help stakeholders manage their day-to-day activities through calendar management, document production, meeting coordination and business services processes, working with colleagues across several jurisdictions.

Key responsibilities

• Manage calendars, appointments, meetings, conferences and travel, including across multiple time zones, and prepare itineraries, agendas, presentations, reports and spreadsheets.
• Draft, edit, format, proofread, translate and transcribe documents and correspondence in line with Firm standards.
• Monitor inboxes, support routine correspondence and coordinate follow-up actions so administrative requests are completed on time.
• Maintain electronic filing and document-management systems such as Filesite and Dentons Direct, and support accurate record keeping.
• Coordinate with Business Services on matter opening, conflict checks, billing and invoicing, and work with Risk, Finance, Billing, OGC, HR, BD and Marketing teams.
• Collaborate with other Virtual Assistants to share workloads and provide cover during absences or peak periods.

Required profile

• One to three years' experience in an administrative, executive assistant, secretarial, coordination or business support role.
• Experience in a professional services, legal, corporate or international environment is preferred.
• Experience supporting multiple stakeholders, managing competing priorities and coordinating complex administrative processes.
• A degree, or ongoing studies, in Law, Business Administration, Finance or a related discipline is preferred.

Required skills

• Strong Microsoft Outlook, Word, PowerPoint and Excel skills, with document formatting and proofreading.
• Familiarity with document-management systems, virtual collaboration tools and remote working environments.
• Excellent communication, organisation, prioritisation and time-management, with attention to detail.

What we offer

• 5 weeks of vacation and 3 sick days.
• Meal allowance of CZK 110 per day.
• Home office allowance of CZK 4,70 per hour.
• Multisport card worth CZK 420 and/or a Multipass card worth CZK 500 per month.