Receptionist (Part-Time, 20 Hours a Week)

About the role

Roche is looking for a part-time receptionist (20 hours a week) in Prague to run the reception desk and provide administrative support for the Finance Center, Car Fleet management and contract management. The role requires physical presence in the office; working from home is not possible. The employment contract is held with a third-party employer of record that provides employee leasing services to Roche.

Key responsibilities

• Reception and office management: book and prepare meeting rooms, manage visitors, entry cards and badges, support parking queries, order business cards, stamps and first aid kits, and arrange catering and refreshments for training and company events.
• Manage incoming and outgoing mail, packages and couriers, coordinate messenger services, handle office calls and monitor the Roche Prague email address and medical/pharmacovigilance questions.
• Manage vendors such as cleaning, florists and furniture repair, and support the SHE, security officer and operations partner.
• Distribute antigen and HPV tests to employees, coordinate fire drills and SHE initiatives, and liaise with building maintenance.
• Finance and admin support: register and scan invoices, communicate with the finance department, create annual purchase orders in MyBuy, approve invoices, accrue annual POs, set up travel profiles for new employees and process grants.
• Contract management: prepare and approve contracts, track them, publish anonymized contracts in the mandatory Contract Czech registry, archive contracts, maintain customer records in BPMS and revise procedures.
• Car fleet: manage car logbooks for fuel deductions and handle CCS card distribution and fines.

Required profile

• High school education.
• Proven work experience in a similar role.
• Excellent communication skills and excellent written and spoken English and Czech.
• Representative manner, organizational skills, priority management and sense of urgency.
• Independence, responsibility and curiosity to learn.
• Interest or experience in finance activities is a plus.