Business Operations Assistant

About the role

Turner & Townsend, a global professional services company with over 22,000 people in more than 60 countries, is hiring a Business Operations Assistant for its Prague office. The role supports the day-to-day running of the office and covers a wide range of administrative and operational tasks, working with colleagues, suppliers and service providers. It suits an organised, reliable and detail-oriented person who is willing to learn.

Key responsibilities

• Office operations: support daily office running, communicate with suppliers and vendors, keep documents and records organised, help with meetings and follow-ups, maintain office standards and support the phone line administration.
• Bids and marketing: support preparation of bids and proposals, presentations and documents, update capability statements and marketing materials, and help coordinate industry events and conferences.
• Travel and supplier coordination: communicate with travel providers, arrange business travel in line with company policy and assist colleagues with travel administration.
• Executive and event support: support the Managing Director and leadership team, organise meetings, workshops, offsites and team events (venues, catering, equipment, communications), and help with event budgets and invoices.
• Finance and administration: support invoice processing and approvals, maintain records of operational expenditure, assist with expense claims and reimbursements, support client and supplier onboarding, and keep operational and financial records accurate.
• HSE: support health and safety activities, training, inspections and compliance, PPE records and environmental and sustainability data collection.
• HR and employee support: assist with onboarding new employees and answer routine questions about travel, expenses and procedures.

Required profile

• Previous experience in administration, office support, operations coordination, HR or finance administration or a similar role.
• Experience communicating with colleagues, suppliers or external service providers.
• Basic familiarity with administrative processes such as document handling, invoices, expenses or employee onboarding.
• Experience with Microsoft Dynamics 365 is an advantage but not required; training is provided.
• Experience in an international or multi-country environment is an advantage.

Required skills

• Good organisational and time-management skills and attention to detail.
• Microsoft Office, particularly Excel, and a willingness to learn new systems.
• Good command of Czech and English, spoken and written.