Medical Team Coordinator (Maternity Leave Cover, 2 Years)

About the role

Novartis is hiring a Medical Team Coordinator in Prague for a 2-year fixed-term maternity leave cover role. The position supports Medical Affairs activities and ensures the smooth execution of events, projects and operational processes, covering managed access programs, study support, medical governance, procurement and medical projects. It is a hybrid role; relocation support is not offered.

Key responsibilities

• Plan and run medical, marketing and educational events, including congresses and trainings, coordinating logistics, vendors, speakers and stakeholders
• Manage approval, production, distribution and inventory of promotional and non-promotional materials, and support KOL and healthcare professional engagements
• Monitor budgets, track spending and support cross-functional projects
• Act as subject matter expert on approvals, compliance, legal and data privacy requirements, and coordinate purchase orders and documentation
• Manage third-party risk and vendor compliance, maintain audit-ready documentation and partner with Legal and Data Privacy teams on contracts and vendor agreements
• Coordinate and deliver marketing and medical projects, support process improvements and give training on systems, processes and compliance

Required profile

• 1-2 years of experience in team coordination or project administration, preferably in pharma or healthcare (e.g. clinical trial assistant)
• University degree in life sciences, business or a related field
• Fluent Czech/Slovak and English, written and spoken
• Ability to work with multiple systems and priorities at once, with strong organization, communication and problem-solving skills
• Experience with documentation management and audit-ready processes is an advantage

What we offer

• Expected annual base salary of 602,616 to 1,119,144 CZK, with a possible performance-based bonus
• Flexible and hybrid working where possible, and at least 14 weeks of paid parental leave
• Monthly pension contribution matching up to 3% of gross monthly base salary, and risk life insurance fully covered by the company
• 5 weeks of holiday per year, 4 paid sick days, cafeteria benefit program, meal vouchers, public transport allowance, MultiSport card and employee share purchase plan